CEEPUS Teacher Mobility to Hungary

Information for teachers intending to submit CEEPUS application to Hungary

There are two ways of submitting your CEEPUS Teacher Mobility application:

  1. Within a CEEPUS network

If your home institution is part of a CEEPUS network that has a relevant scientific topic for you, you can submit your application within that network, to the available Hungarian partner institutions. The call for applications will be published by the institution and the local network coordinator carries out the selection.

  1. As Freemover

If your home institution is not part of a CEEPUS network that has a relevant scientific topic for you, you can choose to submit a Freemover application. Any of the accredited Hungarian higher educational institutions can be chosen as host institution. Freemovers need to find and contact the Hungarian host university themselves.

 

CEEPUS network means international partnership of higher educational institutions’s smaller units, e.g. faculties or departments. These participating units create a thematic network on a specific or interdisciplinary academic field. The mobility places will be published according to the network’s mobility plan and its scholarship quota, to certain partner institutions and for certain time period. Teachers at the participating unit are eligible to apply for the mobility grant.

You can look up the active CEEPUS networks of your home institution on the central website www.ceepus.info clicking on Networks tab and choosing current academic year, your country and home institution. You can find network description, Hungarian partners and contacts.

You may also require further institution-specific information at your home institution’s International Office.

 

Requirements

  • mandatory teaching activity at the host institution: minimum 6 teaching hours (lecture or seminar)
  • lengh of stay: minimum 5 working days (which technically counts 1 scholarship month in the www.ceepus.info system)
  • timing: during semesters
  • research activities, conference visit or partner meetings, etc. cannot be the only aim of a teacher mobility

 

Conditions of eligibility 

  • full time employment at a higher educational institution in a CEEPUS member country
  • teaching plan about minimum 6 teaching hours (lecture or seminar) during minimum 5 working days at the host institution, detailed in the application form’s ’Motivation’ part
  • in the case of network mobility, both the home and host institutions’ network coordinator nominates the application
  • citizenship of a CEEPUS member country*
  • it is not allowed to submit application to the country of citizenship (Hungarian citizenship is not acceptable when submitting an application to Hungary – dual citizens may use their other citizenship)
  • it is not allowed to receive second mobility scholarship from other source, to cover costs for the same mobility activity, destination and time period (avoiding double financing)

*If you are not a citizen but have full time employment as a teacher at a higher educational institution in a CEEPUS member country, you are eligible to apply under the same conditions. Upon submitting your online application, you have to upload the ’Equal Status’ document that proves your full time status at the home institution (e.g. first page of work contract).

 

Submission deadlines for CEEPUS mobility applications

  • network mobility for the winter/first semester: 15th June 
  • network mobility for the summer/second semester: 31st October
  • freemover mobility for the winter/first semester: continuously, usually starting from 1st July, open until availability
  • freemover mobility for the summer/second semester: 30th November

Deadlines are on the same days each year.

 

General semester duration in Hungary:

  • First/Winter/Autumn semester: 1st September – 31 January
  • Second/Summer/Spring semester: 1st February – 30th June
  • Holiday season: 1st July – 31st August

 

Scholarship amounts for teachers

Teachers: 125.000 HUF / month

For teachers in CEEPUS, the unit ’month’ is a technical term, which minimum requirement is 5 working days stay at the host institution.

The grant is a comprehensive amount which not necessarily covers all costs of living and travelling.

The grant is paid at the Hungarian host institution after arrival. The payment method is given by the host institution.

The same scholarship amounts apply to both Network and Freemover mobilities.

 

How to apply

Follow the step-by step guide of the online application:

1) Registration: www.ceepus.info / Sign in / Click here to register / fill in the 2-page registration form (personal and institutional data) / click on the link received via email

ATTENTION! You have to register only once! In case you submit further applications, please use the same login.

2) Filling in the application form: www.ceepus.info login/ Mobility Desktop / Your mobility application / Academic year (dropdown menu) /Action / choosing option (yes → network mobility; no → Freemover mobility) / filling in the online application form

3) Uploading documents (pdf, jpg):

  • Applying within a network and being a citizen of a CEEPUS member country: no documents required
  • Freemover: Freemover Teachers’ Letter (issued by the Hungarian host institution)
  • Not being a citizen of a CEEPUS member country: Equal Status document (e.g. first page of work contract)

4) Finalising application: click on ’check & submit’

Online support: in the case of technical problems, you can contact the www.ceepus.info website’s IT support by clicking on the green IT support button in the site’s upper right corner. This is an online chat helpdesk service in English or German.

You can follow the stages of your application: 

  1. Status: submitted / waiting for the nomination from the home PPU: the application has been finalised and submitted and it is waiting for the home institution’s coordinator to nominate it towards the home National CEEPUS Office
  2. Status: waiting for the nomination from the home NCO: the application is waiting for the home National CEEPUS Office to nominate it towards the Hungarian host institution’s coordinator
  3. Status: waiting for the nomination from the host institution/PPU: the application is waiting for the the Hungarian host institution’s coordinator to nominate it towards the Hungarian National CEEPUS Office
  4. Status: waiting for the award from the host NCO: the application is waiting for the Hungarian National CEEPUS Office to award or reject it
  5. Status: awarded by host NCO/ rejected by host NCO: the Hungarian National CEEPUS Office’s answer for the application
  6. Status: accepted by applicant: in the case of awarded application, the applicant has confirmed that s/he has accepted the scholarship

Freemover mobility applications go through the home and host National CEEPUS Offices only.

 

Final results

In CEEPUS, the final results are given by the host National CEEPUS Office, usually 30-45 days after the submission deadline. In the meantime, you can check the status of your application on www.ceepus.info, see stages above.

First, you will receive an automatic email from www.ceepus.info about the application being awarded (Status: Awarded by host NCO) or rejected (Status: Rejected by host NCO).

In case of being awarded, you have to send feedback that you accept the scholarship.

Sending feedback about accepting the scholarship: www.ceepus.info login / Mobility Desktop / Manage your mobility applications / Academic year (dropdown menu) / opening the awarded application / clicking on Accept.

Now the Status is Accepted by applicant. 

Shortly after, your Letter of Award will be issued and sent to you with an information package from the Hungarian host National CEEPUS Office. This will contain information about the next steps and contact deatails to the Hungarian host institution’s coordinator. You will have to contact the institution in order to arrange your arrival, accommodation and study issues. Your scholarship will be paid at the institution after your arrival.

In case of being rejected, you will be informed about the reason of the rejection via email.

 

Reporting obligations

1. Letter of Confirmation:

The Letter of Confirmation is the proof of your stay at the host institution. It is issued by the Hungarian host coordinator online on www.ceepus.info, , and you will receive a printed, signed and stamped original as well. You may also have to hand a copy to your home institution’s CEEPUS coordinator or International Office

2. Online Mobility Report

Within two weeks after your return, you have to fill in your online Mobility Report on the central website www.ceepus.info.

The Mobility Report appears once the application’s status is Accepted by applicant.  

Where to find the Mobility Report: Manage your mobility applications / Academic year (dropdown menu)/ opening the application / Mobility Report - edit

 

Additional information for Freemover applicants

All the information above apply to Freemover applicants as well. However, there are a few additional information that you need to know before you start.

For the winter semester, Hungary offers a limited number of Freemover places. Information is available on our website early summer.  

For the summer semester, usually more places are available. 

Freemovers need to find and contact the Hungarian host university themselves and obtain the Freemover Teachers’ Letter from the host university.

Any of the accredited Hungarian higher educational institution can be chosen as host institution. However, we strongly recommend to choose a host institutions that already has CEEPUS activity, in order to minimise administrative obstacles.

List of Hungarian institutions with CEEPUS activity: https://www.ceepus.info/public/network/network.aspx

Besides filling in the online application form, you also have to attach:

  • Freemover Teachers’ Letter – a document issued by the host institution about their willingness to recieve you as a guest teacher

You can download the blanket from www.ceepus.info. It has to be signed and stamped. Other forms are not acceptable.

The host institution does not have access to the Freemovers’ online Letter of Confirmation, therefore the document is issued only on paper. You can download the form from here.

You have to send a scanned version of your Letter of Confirmation to the host National CEEPUS Office via ceepus{at}tpf.hu.

Last modified: 20-02-2017