CEEPUS Student Mobility from Hungary to other CEEPUS countries

Information for those non Hungarian speaker students at a higher education institution in Hungary who would like to submit CEEPUS application to another CEEPUS member country

 There are two ways of submitting your CEEPUS Student Mobility application:

  1. Within a CEEPUS network

If your home institution is part of a CEEPUS network that has a relevant scientific topic for you, you can submit your application within that network. The call for applications will be published by your home institution and the local network coordinator carries out the selection procedure.

  1. As Freemover

If your home institution is not part of a CEEPUS network that has a relevant scientific topic for you, you can choose to submit a Freemover application. Freemover applications can be financed only when the CEEPUS networks did not use their quota and there are still free scholarship months. Therefore, this option is available for the second semester. For the first semester, limited number of Freemover scholarships are available in some of the CEEPUS countries of which we publish information on our website at the beginning of summer.

 

CEEPUS network means international partnership of higher education institutions’s smaller units, like faculties or departments. These participating units create a thematic network on a specific or interdisciplinary academic field. The mobilities will be planned according to the network’s mobility plan and its scholarship quota. Students of the participating unit are eligible to apply for the mobility grant.

You can look up the active CEEPUS networks of your home institution on the central website www.ceepus.info clicking on Networks tab and choosing current academic year, Hungary and home institution. You can find network description, partners and contacts.

You can also receive further institution specific information from the institutional CEEPUS coordinator. You can find their contact details and also the list of institutional CEEPUS websites here.

 

Types of student mobility

Student mobility

  • Eligible applicants:Bachelor, Master and PhD students
  • Length of mobility: 1 semester or trimester, 3-5 months (full months with min. 16 days in the last month)
  • Activity during the mobility period: attending lectures and seminars, obtaining credits is obligatory, which can be supplemented with internship. The proposed activities should be described in the ’Motivation’ part of the application.
  • Student mobilities can be submitted in a network or as Freemover applications.

Short term student mobility

  • Eligible applicants: Bachelor, Master students who are currently working on their thesis and PhD students
  • Length of mobility: 1-2 months (min. 21 days)
  • Activity during the mobility period: obligatory research activity, consultation, laboratory project relating to the thesis/dissertation. The proposed activities should be described in the „Motivation” part of the application.
  • Student mobilities can be submitted in a network or as Freemover applications.

Short term excursion

  • Eligible applicants: Bachelor, Master and PhD students
  • Length of mobility: 3-5 days
  • Activity during the mobility period: participating at an excursion organised by the host institutions’ coordinator.
  • Short term excursion applications can only be submitted within a CEEPUS network.

 

Conditions of eligibility 

  • 2 completed semesters until the mobility period
  • active student status at the home university during the mobility period
  • in the case of network mobility, both the home and host institutions’ network coordinator nominates the application
  • citizenship of a CEEPUS member country*
  • it is not allowed to submit application to the country of citizenship and to the country of residence
  • it is not allowed to receive a second mobility scholarship from other sources, to cover costs for the same mobility activity, destination and time period (avoiding double financing)
  • students studying in Hungary in the framework of Stipendium Hungaricum programme are not eligible to apply for CEEPUS scholarship (stated in their SH student contract)

*If you are not a citizen of a CEEPUS member country but have been enrolled as a student at a higher education institution in Hungary, you are eligible to apply under the same conditions. Upon submitting your online application, you have to upload the ’Equal Status” document that proves your status at the home institution (e.g. Certificate of Enrolment in English).

 

Submission deadlines for CEEPUS mobility applications

  • network mobility for the winter/first semester: 15th June 
  • network mobility for the summer/second semester: 31st October
  • freemover mobility for the winter/first semester: available only to some of the participating countries, more information is published on our website at the beginning of summer
  • freemover mobility for the summer/second semester: 30th November

Deadlines are on the same days each year.

 

Scholarship amounts for students

As the CEEPUS scholarship is awarded and paid by the host country, the amount is different in every country. You can find information about the precise scholarship amounts on the website of the Central CEEPUS Office (www.ceepus.info), under country data.

The same scholarship amounts apply to both Network and Freemover mobilities.

 

How to apply

Follow the step-by-step guide for the online application process:

1) Registration: www.ceepus.info / Sign in / Click here to register / fill in the registration form / click on the link received via email

ATTENTION! You have to register only once! In case you submit further applications, please use the same login.

2) Filling in the application form: www.ceepus.info login/ Mobility Desktop / Your mobility application / Academic year (dropdown menu) /Action / choosing option (yes → network mobility; no → Freemover mobility) / filling in the online application form

3) Uploading documents (pdf, jpg):

  • Applying within a network and being a citizen of a CEEPUS member country: no documents required
  • Freemover:
    - Letter of Acceptance (issued by the host institution)
    - 2 Letters of Recommendation (issued by lecturers of your home institution)
  • Not being a citizen of a CEEPUS member country: Equal Status document (e.g. Certificate of Enrolment in English)

4) Finalising application: click on ’check & submit’

Online support: in case of technical problems, you can contact the www.ceepus.info website’s IT support by clicking on the green support button in the site’s upper right corner. This is an online chat helpdesk service in English and German.

You can follow the stages of your application: 

  1. Status: submitted / waiting fot the nomination from the home PPU: the application has been finalised and submitted and it is waiting for the home institution’s coordinator to nominate it towards the home National CEEPUS Office
  2. Status: waiting for the nomination from the home NCO: the application is waiting for the home National CEEPUS Office to nominate it towards the host institution’s coordinator
  3. Status: waiting for the nomination from the host institution/PPU: the application is waiting for the the host institution’s coordinator to nominate it towards the host National CEEPUS Office
  4. Status: waiting for the award from the host NCO: the application is waiting for the host National CEEPUS Office to award or reject it
  5. Status: awarded by host NCO/ rejected by host NCO: the host National CEEPUS Office’s answer to the application
  6. Status: accepted by applicant: in the case of awarded application, the applicant has confirmed that s/he has accepted the scholarship

Freemover mobility applications go through the home and host National CEEPUS Offices only.

 

Final results

In CEEPUS, the final results of the applications are given by the host National CEEPUS Office. In the meantime, you can check the status of your application on www.ceepus.info. First, you will receive an automatic email from www.ceepus.info about the application being awarded (Status: Awarded by host NCO) or rejected (Status: Rejected by host NCO), then your Letter of Award will be issued and sent to you with an information package from the host National CEEPUS Office.

You can expect the result for your application usually 30-45 days after the submission deadline.

If your application has been awarded, you have to send feedback to the host National CEEPUS Office that you still intend to have your mobility by accepting it in the online system. In case of Freemover applications some of the National Offices also require the Letter of Acceptance signed and sent back via post.

Sending feedback about accepting the scholarship online: www.ceepus.info login / Mobility Desktop / Manage your mobility applications / Academic year (dropdown menu) / opening the awarded application / clicking on Accept.

Now the Status is Accepted by applicant. 

The next step is to follow the instructions you receive from the host National CEEPUS Office.

 

Reporting obligations: Mobility Report and Letter of Confirmation

At the end of your stay, you have to submit your online Mobility Report and gain the Letter of Confirmation on the central website www.ceepus.info

Where to find it: Manage your mobility applications / Academic year (dropdown menu)/ opening the application / Mobility Report and Letter of Confirmation tab - edit

The Mobility Report is your own summary about your study period while the Letter of Confirmation is the proof of your stay at the host institution, issued by your local coordinator. Both documents have to be signed and stamped by your host coordinator. A scanned version of the signed and stamped originals have to be uploaded in order to send your application to the final status 'Completed'. You may also have to hand a copy to your home institution’s CEEPUS coordinator or International Office.

 

Additional information for Freemover applicants

All the information above apply to Freemover applicants as well. However, there are a few additional information that you need to know before you start.

In general, the National CEEPUS Offices award Freemover applications from the networks’ unused quota. Therefore, this call is available only for the summer/second semester, when you can submit your Freemover application to any of the CEEPUS member countries. Some countries receive Freemover applicants also in the winter/first semester, we publish news about this possibility on our website early summer. 

Besides filling in the online application form, you also have to attach:

  • Freemover Letter of Acceptance – a document issued by the host institution about their willingness to recieve you
  • 2 Letters of Recommendation – issued by lecturers of your home university

You can download the blankets from www.ceepus.info. All documents have to be signed and stamped. Other forms are not acceptable.

Submitting an application to Austria, you do not have to attach the documents. After the application deadline, the Austrian National CEEPUS Office draws up a shortlist of applicants and send them an upload documents request. This is when you can attach your Letter of Acceptance and Letters of Recommendation. Make sure you use the official CEEPUS forms!

Last modified: 26-06-2019